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ProWelcomeVisitor Management System

ProWelcome is a visitor management system that provides an effective solution to manage visitors and control access in your facility. It is a smart solution that provides a paper-less, highly-customizable, fast and efficient welcome to every visitor. With the help of ProWelcome, you can make your facility safe by securing the premises and make the visitor management process easy and error-free.

 

Below are some highlights of our solution:

  • Make your facility safe by securing the premises
  • Eradicate tedious long waiting time.
  • Build brand reputation.
  • Make the visitor management process easy and error-free.
  • Take full control over your facility.
  • Instant installation, demo and on-going Customer Support.
  • Customizable to your unique requirement.
  • Instant notifications in case of an emergency.
  • Multiple integration options to work with different type of access control systems.

PROMINENT FEATURES

Appointments

Creating an appointment for your visitor is really simple with our platform. It can be done through the mobile app or website/WAP.

Check-in and Check-out

Check-in has a new name with our platform, it is called speed! You may use a tablet/mobile/kiosk/website at the security station and check-in, in just a few minutes! If you have a scheduled appointment, it is even faster!

Notifications

We ensure you are notified, whether you are at your desk or not. Our platform’s notifications are enabled through SMS, email, pop-up alerts or push notifications.

Configurability

We understand that all business requirements are not the same. A high level of configurability and usability is what makes our platform the preferred Visitor Management software across various industry verticals.

VMS process

GIVING YOU ALL THE TOOLS

 

Kiosk App

Our app allows your visitors to check in themselves, of course, if you permit them so that you can give them a warm welcome.

 

Visitor Recognition

You can customize to display your visitor name on the screen as they check in.

 

Instant Pictures

Pictures can be taken directly with the iPad/Android device by the visitors, which is printed on their badge and saved in your address book. It can also be sent to the host so he/she recognizes the guest easily.

 

Customization

You can choose your colors, upload your company logo/icon, personalize the text on every screen and more.

 

Smart Rules

Provides a way to adapt/reorganize the series of check-in screens based on your visitor’s answers. For example, if the visitor says she/he is not visiting your pantry, she won’t see the screens on the pantry.

 

Multiple languages

Our kiosk app supports more than 18 languages. If you need an additional language, we’ll add it in.

 

On-Site NDA

You can have your visitors sign your non-disclosure agreement (NDA) or safety instructions right on the screen, which can be saved directly in Google Drive, OneDrive, or any other cloud platform that you use.

 

Express check-in

QR codes are included in your visitors’ invitation emails to make check-in even faster and can be added to their smartphones, smart watches etc.

 

Multiple locations

You can use one single account to manage multiple entry points to your building or multiple offices across the globe. All your locations will inherit features of your pre-confined security protocol.

 

Multiple Tenants

If you share a building with other companies, your guests can select your logo/icon on the screen and check-in. You can greet all the visitors with the same tablet.

 

Identify types of visitors

You can add rules while you design your badges. For example, clients – blue badge, electrician – yellow badge etc.

 

Visitor Badges

The badges are designed and printed automatically at check-in.

 

Access control

If you do not use access control badges, we’ll get in touch and assist you with it. Our product can work hand in hand with several varieties of access control systems around the world.

 

Telephone Entry With Access Control Systems

In gated communities and apartment buildings we provide traditional telephone entry system, where a visitor can communicate with their corresponding host before getting access.

SmartBoard

Manage your visitor list

Our visitor list is not a spreadsheet. It’s a tool. You can use it to check in visitors, add notes, and insert new columns of information. You can also decide which columns you want to display in your dashboard so you have the perfect overview.

Save visitor information

Store visitor information so you don’t have to type it in each time. This information also helps you give returning visitors a personal welcome. If your visitor said she liked coffee, you’ll know to prepare the coffee machine next time you see her name on your visitor list.

Recurring visits

If an accountant is visiting your company multiple days in a row, create a recurring visit. She’ll automatically be marked as an expected visitor on each one of those days.

Synchronize employee list

During check-in, visitors can choose their host out of a list of suggested employee names. Keep this list up-to-date by uploading an Excel file to the dashboard or syncing your employee directory with your account..